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Vendor Management Auditor

Company Name:
EarthLink
This position is responsible for ensuring the invoices received from our AIC vendor partners accurately reflect the value received from the several thousand dispatch work items performed each month. This means auditing the weekly invoices for the possibilities of incorrect charges for things such as: work not performed, improper charges for work types, time and material charges beyond what was used, among others. These audit findings need to be referred to, and managed effectively with our vendor partners for dispute resolution and expected invoice amount reductions. Additionally this position is responsible for accurately reflecting all invoice details in a system of record, along with processing invoices for timely payment by A/P.
The customer premise visits for which we are invoiced represent a significant financial outlay. Ensuring we pay for the service we receive but no more than that, is crucial to our success, as we tightly manage our cash. The person who fills this role will need to be detail oriented, skilled at rapidly identifying discrepancies between multiple data sources, and effectively persistent in pursuing timely invoice reductions of which we are deserving.
POSITION SUMMARY:
Use the Vendor Management invoicing database to ensure contracts between EarthLink and AIC Field Vendor partners are adhered to for pricing, products, and services by managing vendor invoices on a week to week basis to assure compliance. Maintain data in VM database accurately so it is track-able through its processing lifecycle from receipt through audit, correction and payment. Utilize VM database along with EarthLink OSS for data collection in service of audit work. Use vendor invoice audit processes along with personal investigative skills to identify discrepancies which warrant dispute. Continuously refine and update audit processes as new conditions arise. Negotiate with AIC Vendor partners to reach dispute settlements. Identify opportunities and provide guidance for changing processes to improve financial results outside the bounds of operating the current processes. Collaborate with VM Quality Analyst to ensure financial data is integrated with quality data to provide holistic picture of field vendor performance. This position reports to the Manager of Field Vendor Management.
RESPONSIBILITIES:
Receive and enter detailed invoices into database
Draw data from OSS for comparisons to detailed invoices
Audit invoices for discrepancies and mis-charges
Issue dispute requests to vendors
Update database with new invoice information after disputes settled.
Process corrected invoices for payment
Manage open PO amounts in Oracle to ensure adequate funding for invoices
Produce reports from invoice database for management of disputes, and tracking of financial results week over week, month over month, and YTD
QUALIFICATIONS:
15 years of experience in Auditing, Accounting or Finance with responsibility for financial results
Experience and facility with EarthLink OSS (some or all: TBS, M6, Remedy, WAVE)
High degree of experience with and/or Certification as Excel user
Experience and capability with basic office software (e-mail, web interfaces, PowerPoint, and Word)
#LI-RC1
Date: 2014-08-06
Country: US
State: AL
City: Anniston
Postal Code: 36207
Category: Finance

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